GDPR Privacy Notice

Privacy Notice for Patients

At Field House Medical Group, we are committed to protecting and respecting your privacy…

This Privacy Notice explains why the GP Practice collects information about you, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

How is your information used?

The Healthcare professionals who provide you with care maintain records about your health and any treatment or care you have received previously (e.g. NHS Trust, GP Surgery, Walk-in clinic, etc.). These records help to provide you with the best possible healthcare, and are accessible by all members of the practice team – General Practitioners, Nurses, Healthcare Assistants, Pharmacist and administration and reception staff.

NHS health records may be electronic, on paper or a mixture of both, and we use a combination of working practices and technology to ensure that your information is kept confidential and secure.

What type of information is collected from you?

Records which this GP Practice holds about you may include the following information:

  •   Details about you, such as your address, contact numbers, carer, legal representative, emergency contact details;
  •    Any contact the surgery has had with you, such as appointments, telephone consultations etc.;
  •     Notes and reports about your health which could be generated from the practice or other Health & Social care organisations;
  •      Details about your treatment and care;
  •      Results of investigations such as laboratory tests, x-rays etc.;
  •      Relevant information of you relatives or those who care for you;
  •     Any other information which you have agreed to share with us, relating to you and your carer/ family members.

Your records are used to facilitate the healthcare you receive from the practice to ensure care and treatment is delivered in the best possible way. Information held about you may be used to help protect the health of the public and to help us manage and contribute to the wider the NHS. Information may be used within the GP practice for clinical audits to monitor the quality of the service provided.

Some of this information will be held centrally and used for statistical purposes. Where we do this, we take strict measures to ensure that individual patients cannot be identified by redacting this information. Sometimes your information may be requested to be used for research purposes, and the practice will always gain your consent before releasing the information for this purpose.

How do we maintain the confidentiality of your records?

We are committed to protecting your privacy and will only use information collected lawfully in accordance with:

  •      EU General Data Protection Regulation (GDPR)
  •      Data Protection Act 1998
  •      Human Rights Act 1998
  •      Common Law Duty of Confidentiality
  •      Health and Social Care Act 2012
  •      NHS Codes of Confidentiality, Information Security and Records Management
  •      Information: To Share or Not to Share Review

Every member of staff who works for an NHS organisation has a legal obligation to keep information about you confidential.  Our policy within the Practice ensures that all staff adheres to a strict internal Confidentiality Policy.

We will only ever use or pass on information about you if others involved in your care have a genuine need for it. We will not disclose your information to any third party without your permission unless there are exceptional circumstances (i.e. life or death situations), where the law requires information to be passed on and / or in accordance with the information sharing principle following Dame Fiona Caldicott’s information sharing review (Information to share or not to share) where “The duty to share information can be as important as the duty to protect patient confidentiality.” This means that health and social care professionals should have the confidence to share information in the best interests of their patients within the framework set out by the Caldicott principles. They should be supported by the policies of their own employers, regulators and professional bodies.

Who has access to your information?

We do not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.

We may share your information, subject to strict agreements on how it will be used, with the following organisations;

  •     NHS Trusts / Foundation Trusts;
  •     Other General Practitioners;
  •    Other General Practices with which we are federated and provide collaborative services;
  •     NHS Commissioning Support Units;
  •     Independent Contractors such as dentists, opticians, pharmacists;
  •     Private Sector Providers;
  •     Voluntary Sector Providers;
  •     Ambulance Trusts;
  •     Clinical Commissioning Groups;
  •     Social Care Services;
  •     NHS Digital;
  •     Local Authorities;
  •     Education Services;
  •     Fire and Rescue Services;
  •     Police & Judicial Services;
  •     Other ‘data processors’ which you will be informed of.

You will be informed who your data will be shared with and in some cases asked for explicit consent for this happen when this is required.

We may also use external companies to process personal information, such as for archiving purposes. These companies are bound by contractual agreements to ensure information is kept confidential and secure.

Risk Stratification

Risk stratification data tools are increasingly being used in the NHS to help determine a person’s risk of suffering a particular condition, preventing an unplanned or (re)admission and identifying a need for preventive intervention. Information about you is collected from a number of sources including NHS Trusts and from this GP Practice. Risk stratification enables your GP to focus on preventing ill health and not just the treatment of sickness. If necessary your GP may be able to offer you additional services. Please note that you have the right to opt out of your data being used in this way.

Medicines Management

The Practice may conduct Medicines Management Reviews of medications prescribed to its patients. This service performs a review of prescribed medications to ensure patients receive the most appropriate, up to date and cost effective treatments. This service is provided to practices within North East Lincolnshire through North East Lincolnshire Clinical Commissioning Group.

How long do we keep your information?

Your health record is a lifelong record which will be digital, with potentially some records in paper format depending on when you were born. 

Your choices

Should you have any concerns about how your information is managed at the GP, please contact the GP Practice Manager. If you are still unhappy following a review by the GP Practice, you can then complain to the Information Commissioners Office (ICO) via their website (www.ico.gov.uk).

If you are happy for your data to be extracted and used for the purposes described in this Privacy Notice then you do not need to do anything.  If you have any concerns about how your data is shared then please contact the Practice.

Surgery Website and Use of ‘cookies’

This website is provided for information only. It is not intended to replace a consultation with an appropriately qualified medical practitioner. The Practice cannot accept responsibility for any loss, damage or injury that arises from the use of this website 

A cookie is a piece of data stored on the user’s hard drive while they are visiting a particular website. It contains simple information about the user’s identity but no personal information. When the user closes their browser, the cookie is destroyed.

This site uses Cookies to enhance your experience to the web site. For example, if you change the Text Size option, a cookie will be created on your computer to store your preferred choice so that when you link to other pages within this site, those other pages will be displayed in the same text size. If your browser does not support Cookies then a small amount of functionality might not be available on this web site.

Use of Patient Access

Egton Medical Information Systems Limited (EGTON), who supply EMIS Web, the clinical system which the practice uses, may request or collect certain information about you when you use Patient Access. EGTON’s Privacy Policy (available via https://patient.emisaccess.co.uk/content/privacy) is incorporated into these Terms and Conditions by reference and explains how Patient Access treats your information and protects your privacy when you use Patient Online.

How you can access and update your information

The accuracy of your information is important to us. It is essential that you tell the person treating you if any of your details such as your name or address have changed or if any of your details such as date of birth is incorrect in order for this to be amended. You have a responsibility to inform us of any changes so our records are accurate and up to date for you.

Who is the Data Controller and Data Protection Officer?

The General Practice has appointed Barry Jackson to be their Data Protection Officer.

The service is provided through a company called N3i.

The contact details for the DPO are:

Barry Jackson Head of Information Governance

N3i, The View, Bridgehead Business Park, HU13 0GD barry.jackson@nhs.net

For queries and urgent responses contact through N3i service desk:

Phone: 0300 002 0001 Email: N3i.support@nhs.net

Feedback

Should you have any queries or concerns about how your information is managed by the Practice please refer to and act in accordance with our Compliment, Concerns and Complaints Policy.

 

If you are still unhappy following a review by the Practice you can then complain to the Information Commissioners Office (ICO).  www.ico.org.uk, casework@ico.org.uk, telephone: 0303 123 1113 (local rate) or 01625 545 745

Privacy Notice for Patients

SCR coronavirus (COVID-19) Supplementary Privacy Notice

20 April 2020: Information for patients explaining how health and social care organisations may use your Summary Care Record information within the health and social care system to protect you and others during the coronavirus (COVID-19) outbreak.

Your information and responding to coronavirus (COVID-19)

The health and social care system is facing significant pressures due to the coronavirus outbreak. Health and care information is essential to deliver care to individuals, to support health and social care services and to protect public health. Information will also be vital in researching, monitoring, tracking and managing the outbreak. In the current emergency, it has become even more important to share health and care information across relevant organisations.

This notice describes how GPs and other health and social care organisations may use your information within the health and social care system to protect you and others during the Coranavirus (COVID-19) outbreak with regard to your Summary Care Record.

Summary Care Records

All patients registered with a GP have a Summary Care Record, unless they have chosen not to have one. The information held in your Summary Care Record gives registered and regulated healthcare professionals, away from your usual GP practice, access to information to provide you with safer care, reduce the risk of prescribing errors and improve your patient experience.

Your Summary Care Record contains basic (Core) information about allergies and medications and any reactions that you have had to medication in the past.

Some patients, including many with long term health conditions, previously have agreed to have Additional Information shared as part of their Summary Care Record. This Additional Information includes information about significant medical history (past and present), reasons for medications, care plan information and immunisations.

Change to information held in your Summary Care Record

In light of the current emergency, the Department of Health and Social Care has removed the requirement for a patient’s prior explicit consent to share Additional Information as part of the Summary Care Record.

This is because the Secretary of State for Health and Social Care has issued a legal notice to healthcare bodies requiring them to share confidential patient information with other healthcare bodies where this is required to diagnose, control and prevent the spread of the virus and manage the pandemic. This includes sharing Additional Information through Summary Care Records, unless a patient objects to this.

If you have already expressed a preference to only have Core information shared in your Summary Care Record, or to opt-out completely of having a Summary Care Record, these preferences will continue to be respected and this change will not apply to you. For everyone else, the Summary Care Record will be updated to include the Additional Information. This change of requirement will be reviewed after the current coronavirus (COVID-19) pandemic.

Why we have made this change

In order to look after your health and care needs, health and social care bodies may share your confidential patient information contained in your Summary Care Record with clinical and non-clinical staff in other health and care organisations, for example hospitals, NHS 111 and out of hours organisations. These changes will improve the healthcare that you receive away from your usual GP practice.

Your rights in relation to your Summary Care Record

Regardless of your past decisions about your Summary Care Record preferences, you will still have the same options that you currently have in place to opt out of having a Summary Care Record, including the opportunity to opt-back in to having a Summary Care Record or opt back in to allow sharing of Additional Information.

You can exercise these rights by doing the following:

Choose to have a Summary Care Record with all information shared. This means that any authorised, registered and regulated health and care professionals will be able to see a detailed Summary Care Record, including Core and Additional Information, if they need to provide you with direct care.

Choose to have a Summary Care Record with Core information only. This means that any authorised, registered and regulated health and care professionals will be able to see limited information about allergies and medications in your Summary Care Record if they need to provide you with direct care.

Choose to opt-out of having a Summary Care Record altogether. This means that you do not want any information shared with other authorised, registered and regulated health and care professionals involved in your direct care. You will not be able to change this preference at the time if you require direct care away from your GP practice. This means that no authorised, registered and regulated health and care professionals will be able to see information held in your GP records if they need to provide you with direct care, including in an emergency.

This privacy notice supplements your GP practice's main privacy notice.

Changes to this privacy notice

This notice may be amended at any time, so please review it frequently. The date at the top of this page will be amended each time this notice is updated.

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